Peterson Trucks has a need for a Product Support Administrative Assistant at our San Leandro, CA location.
SUMMARY
This position supports the processing work for parts sold and provides administrative support to the Product Support business managers and functions as needed.
ESSENTIAL JOB FUNCTIONS
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.
Regionally administrates accounts payable & accounts receivable for parts department.
Responsible for petty cash and daily check/cash store bank deposits.
Keeps track of and fixes unassigned documents for assigned locations.
Prepare sales packages and submit to accounting department for finalization.
Performs the DSDA scanning, Assist’s in A/P & A/R for assigned locations.
Process purchase orders for dealership expenses and assist with accounts payable documents and requests from vendors.
Must be able to develop and maintain highly effective working relationships with a wide variety of management and staff at all levels of the organization.
Answer telephone take messages and assist customers; process incoming and outgoing mail; monitor copy/fax machine as may be required. Order office supplies as may be required.
Support Executive, Sales, and Parts Management as needed.
Maintains punctual, regular, and predictable attendance.
OTHER JOB FUNCTIONS
Possess a high level of organizational skills and ability to perform multiple tasks at a time.
Works collaboratively in a team environment with a spirit of cooperation.
Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers/ coworkers, including the ability to communicate effectively and remain calm and courteous under pressure.
Respectfully takes direction from supervisor/manager.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); and a minimum of one year of experience as an administrative assistant; or equivalent combination of education and experience.
